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Bid Requirements

Boston Water and Sewer Commission (BWSC) contracts for goods and services utilizing two formats: Invitation for Bids (IFB) and Request for Proposals (RFP). Bid or contract documents can be obtained from BWSC’s Director of Procurement, 980 Harrison Avenue, Boston, MA 02119, between the hours of 9:30AM and 4:30PM, Monday through Friday. For additional information, call 617-989-7000, extension 7380. The facsimile number is 617-989-7730.

BWSC’s Executive Director reserves the right to reject any and all bids, or any item or items of the bid, and to waive technical defects which are not of a substantive nature if BWSC should determine that it is in its best interest to do so.

The Boston Water and Sewer Commission is an equal opportunity (EEO) affirmative action (AA) employer. Certified minority and woman-owned business enterprises are encouraged to respond.

Below are the general requirements for all proposals submitted to BWSC.

General Requirements

  • Submitted bid or contract documents must be on forms obtained from BWSC
  • Proposal must be signed by bidder
  • Bid must be placed in a sealed envelope clearly marked with the bid or contract number and name
  • Proposal must be filed at the Procurement Department at the above address prior to the bid opening time and date as stated in the advertisement and noted on the bid or contract document and the bid envelope

Invitation for Bids (IFB)

IFB’s are divided into two categories: goods and non-professional services and construction projects. The IFB process is initiated by advertisement in local newspapers or journals, followed by submission of bids, public bid opening and award of contract.

Specific requirements for Goods and non-Professional Services

In addition to the above general requirements, the bidder should carefully note any provisions of the bid or contract documents and specifically to the requirements for bid deposits, insurance and performance bonds, as maybe applicable.

A bid deposit of 5% of the total bid may be required (as indicated). This must be in the form of a bid bond, certified check, treasurer’s or cashier’s check issued to “Boston Water and Sewer Commission”.

A performance bond and a labor and materials payment bond may be required of a surety company authorized to do business in the Commonwealth of Massachusetts, and satisfactory to BWSC.

Specific Requirements for Construction Projects

Bidders for these projects must comply with the following additional requirements:

Bids must be accompanied by a bid deposit, certified check, treasurer’s or cashier’s check, or in the form of a bid bond in the amount of 5% of bid payable to and to become the property BWSC if the bid, after acceptance, is not carried out. The bid deposit is to be returned only when all stated conditions of the contract document are carried out.

In addition, a performance bond and also a labor and materials payment bond, each of a surety company qualified to do business under the laws of the Commonwealth of Massachusetts and satisfactory to BWSC’s Executive Director, and each in the sum of 100% of the contract price, must be submitted within the time specified in the contract document.

Bids must be submitted within the time specified in the contract document. Bids must be submitted on the forms obtained from BWSC’s Director of Procurement, 980 Harrison Avenue, Boston, MA 02119, and must be submitted in sealed envelopes to the Director of Procurement clearly marked with the bid contract number and name. Bids will be publicly opened and read at the office of BWSC’s Director of Procurement on the date specified for the specific bid.

There will be a non-refundable charge of $25.00 for each set of contract documents taken out. If the bidder neglects to bid on each and every item, it may lead to the rejection of the bid. The rate of wages paid to mechanics, teamsters, chauffeurs and laborers for the work to be performed under the contract shall not be less than the rate of wages in the schedule determined by the Commission of Labor and Industries of the Commonwealth, a copy of which schedule is annexed to the form of contract referred to herein. Copies of said schedule may be obtained, without cost, upon applications therefore at the Office of the Executive Director.

Before commencing performance on this contract, the contractor shall provide by insurance for the payment of compensation and the furnishing of all other benefits under Chapter 152 of the General Laws (The Workmen’s Compensation Law, so called) to all persons to be employed under this contract and shall continue such insurance in full force and effect during the term of this contract. Attention is called to Chapter 370 of the Acts of 1963, which must be strictly complied with.

No bid for the award of this project will be considered acceptable unless the contractor agrees to comply fully with the requirement of the Minority Employee Utilization Requirement as set forth in Article VIIII of the contract. Included with the contract documents are copies of the bidder’s Certification Statement and Weekly Utilization Report. Each contractor must complete, sign and file with his/her bid the Bidder’s Certification Statement. Failure to comply with the Minority Employee Utilization Requirement may result in imposition of the sanctions set forth in Section 8.2(f) and (g) of the contract. The Executive Director reserves the right to reject any and all bids, or any item or items of the bid and to waive technical defects which are not of a substantive nature if BWSC should determine that it is in its interest to do so.

Request for Proposals (RFP)

RFP’s are mainly used to obtain professional services. The RFP process allows BWSC to weigh the relative merits of proposals submitted by competing offers. A contract shall be awarded to the offeror submitting the most advantageous offer to BWSC.

Below are general evaluation criteria used in rating RFP’s:

  • Quality of the proposer's technical approach
  • Overall responsiveness of the proposal
  • Quality and experience of the firm and key personnel
  • Cost competitiveness of the proposal
  • Financial stability and ability to meet BWSC’s affirmative action standards

An RFP consists of the following major components:

  • Date, time and the office address where sealed proposals must be delivered.
  • Project description/scope of services
  • General contract terms and conditions
  • Method to be used to determine the project price
  • Standard forms for proposers to complete
  • Evaluation criteria ratings to be used and the weight to be given each criteria
  • Interviews may be conducted at the discretion of BWSC

Proposals must be delivered to BWSC’s Procurement Office, 980 Harrison Avenue, Boston, MA 02119, and placed in a sealed envelope clearly marked with the RFP number and project name. Proposals must be submitted within the time and date specified. Any proposals received after the time and date will not be accepted. Proposals sent via facsimile will not be accepted. Proposals shall not be opened publicly, but shall be opened in the presence of one or more witnesses. The proposal contents shall be kept confidential and not disclosed to competing offerors until the evaluation process is completed and BWSC executes the contract.

THE BOSTON WATER AND SEWER COMMISSION IS AN EQUAL OPPORTUNITY (EEO) AFFIRMATIVE ACTION (AA) EMPLOYER. CERTIFIED MINORITY AND WOMAN OWNED BUSINESSES ENTERPRISES ARE ENCOURAGED TO RESPOND.

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